Regular Council Meeting - 4/17/2023

​City of Colfax – Regular Council Meeting 4/17/2023
The regular April meeting of the Colfax City Council was called to order by Mayor Olson at 7:21pm. Present were Mayor Jeff Olson, Council Members Justin Reiland and Shaun Jacobson. Absent was Jesse Moch and Kyle Krump. Audience members in attendance were Sid Berg, Donny Hendrickson, Inis Frankl, Amy Clark, Bonnie Gylland, Megan Kummer, Aaron Kleingartner, Nathan Berseth, Damon Devillers and Zach Hatting with Interstate Engineering
Mayor Olson recognized the audience. Sid Berg asked if resident could be notified if the garbage is not going to be picked up on the regular day. If a garbage pickup day is missed due to weather, typically T&G pushes all pickup days back a day. Council is also currently waiting for T&G to respond with a date for Spring Clean-up. Sid inquired about a drop box for water payments. This option has been explored in the past, with very expensive options and still no guarantee that the payments are protected from all weather. An online payment option will be up and running soon. Sid inquired about Grant Street improvement plans and maintenance. The city continues to work with Interstate Engineering on options, however there is currently no grant money available for this project. Grant Street will be graded soon.
Bonnie Gylland brought forth a question regarding the Phelps property cleanup. Now that the snow is melting, a letter from the attorney will be sent out to him again soon.
Megan Kummer provided an update on the EPAC project.
Zach Hatting brought forth two bids for the Colfax Meadows 4th Addition. Hatting recommended the award for KPH. Nathan Berseth confirmed that he agrees with the recommendation.
Resolution 2023-06, Resolution Awarding Contract for Water, Sewer and Street Improvement District NO. 2023-01 was presented. Reiland motioned to accept the presented resolution as read, seconded by Jacobson. Role call vote: Jacobson-yes, Reiland-yes, Olson-yes. Motion carried.
A City Planning meeting has been scheduled with Interstate Engineering for Monday April 24th at 4pm at the Colfax Community Center.
Discussion was held regarding the EPAC water expansion. Interstate Engineering is waiting until a formal request has been made by the EPAC group.
 
The minutes of the March regular City Council meeting were reviewed. Jacobson moved to approve minutes as presented, seconded by Reiland. Motion carried.
 
The financial reports for March were reviewed.  Reiland made motion to approve the financials as presented, seconded by Jacobson, motion carried.   
The April bills were reviewed; Jacobson motioned to approve the bills as presented, adding bills for US Treasury for $306 and Richland County for $712, seconded by Reiland.  Carried.
Old Business
Interstate Engineering is working on the water loop project study for submission to the state.
Jacobson contacted Hammond to complete the Fire Hydrant repair in the next couple weeks.
No update regarding the Grant Street Improvement Project.
Interstate Engineering provided an update on the event center lift station.
No update on the community center.
Brett Lambrecht helped Jeff locate a Flood Plain Management Ordinance from 2009. Amy Clark is working to get a copy of the ordinance for the city.
The deadline for Mowing Bids has been pushed back to May 11th.
Multiple attempts have been made to collect an outstanding bill for culvert ends and connectors from Platinum Homes. Skoog will continue to work through this.
Council is currently waiting on a response from T&G Sanitation regarding a date for Clean-up Day. Once the date is determined, the Spring Letter will be sent to residents.
New Business
Building permit applications for 207 Laverne, 709 Blaine, 700 Blaine, 608 Blaine, 707 Blaine, and 606 Blaine were presented to the council for review. Jacobson motioned to approve the applications, pending approval from Todd Johnson, seconded by Reiland. Carried.
Skoog presented an additional information sheet to be included with the current building permit application. Interstate Engineering will put together a map showing the proper construction route to also be included with the application. Once received, the building permit application will be updated.
The title company misplaced the original mortgage release issued for Lot 10 Block 1 of Colfax Meadows Third back in August 2022, thus requesting a new signed release so they can file.
Two gravel bids have been received to date. Decision on these bids has been tabled for discussion during the May meeting.
Information regarding a Homeland Security Grant was presented. This grant would include costs associated with purchase of the remaining street lights in Colfax Meadows Third. Skoog will work on submitting the grant paperwork.
Information regarding a Snow Removal Assistance Program was presented. Olson will work to obtain all the remaining snow removal bills so Skoog can proceed with submitting the necessary paperwork by the end of May.
There being no further business, Reiland made a motion to adjourn, seconded by Jacobson.  Carried. Adjourned at 8:45pm