​City of Colfax – Special Meeting 8/25/2025
A special meeting of the Colfax City Council was called to order by Mayor Krump at 7:05pm at the Colfax Community Center. Present were Mayor Kyle Krump, Council Members Tom Steinolfson, Scott Gauslow, Jesse Moch, Shaun Jacobson and Auditor Jen Skoog. Also in attendance was Jarrett Robertsdahl and Zach Hatting with Interstate Engineering.  
Krump recognized the audience. Jared Robertsdahl presented a building permit application for 701 Blaine Street N; however, he will be obtaining signatures from the Developer and the Building Inspector the following day. Robertsdahl would like to obtain council approval of the plans, pending the missing signatures. Council reviewed the presented plans and specs. Steinolfson motioned to approve the permit application as presented, pending required signatures from the Developer and the Building Inspector, seconded by Jacobson. Carried.
A building permit application and letter of explanation for 416 Peterson Loop was presented. The letter explained that permit #205 was originally issued for 413 Peterson, however, due to a change in buyer preference, Berseth is requesting that fees associated with the original permit application be transferred to 416 Petersoon Loop, adding that he will pay an additional $400 to cover the additional administrative time. Steinolfson motioned to approve the building permit for 416 Peterson Loop, transferring the permit fees, voiding permit #205, and charging an additional $400 to the applicant, seconded by Gauslow. Carried.
Jacobson motioned to approve the Reserve financing resolution with Bank of North Dakota, seconded by Gauslow. Role Call Vote: Jacobson – yes, Gauslow – yes, Steinolfson – yes, Moch – yes
Steinolfson motioned to approve the Reserve loan documents with Bank of North Dakota, seconded by Jacobson. Role Call Vote: Gauslow – yes, Steinolfson – yes, Moch – yes, Jacobson – yes
Gauslow motioned to authorize Kyle Krump and Jennifer Skoog to proceed with signing the approved loan documents, seconded by Steinolfson. Role Call vote: Moch – yes, Jacobson – yes, Gauslow – yes, Steinolfson – yes
Zach Hatting presented updated information for the proposed street paving project, including curb an gutter, in 4 different phases for the council’s review. Discussion was held regarding which phases to include in the Flex Funding application. Moch motioned to combine Phases 1 & 2 in the Flex Funding application, and request a 50/50 cost share split on the application, seconded by Steinolfson. Further discussion was held regarding the city debt limit. Role Call vote: Gauslow – yes, Steinolfson – yes, Moch – yes, Jacobson – yes
There being no further business, Moch motioned to adjourn, seconded by Jacobson. Carried. Adjourned at 8:12pm.

​City of Colfax – Regular Council Meeting 8/18/2025
The regular August meeting of the Colfax City Council was called to order by Mayor Krump at 7:00pm. Present were Mayor Kyle Krump, Council Members Shaun Jacobson, Tom Steinolfson, Scott Gauslow, Jesse Moch and auditor Jen Skoog. Audience members in attendance were Zach Hatting with Interstate Engineering, Amy Clark, Inis Frankl, Bonnie Gylland, Karen Krump, Lyle Boehm, Trevor Kadoun, Nancy Kelly, Mary Boehm.
Krump recognized the audience. Trevor Kadoun is looking to build a house straight East of his shop and knows there is some rezoning that will need to take place. Discussion was held regarding current and future zoning, zoning intentions with the City’s Comprehensive Plan, and city utility service. Discussion was held regarding the EPAC special assessment district and the ability to supply sewer service verses installing a septic tank. Hatting will look into some options. The rezoning hearing will be held at the next regular meeting on September 15, 2025.
Amy Clark informed the council that Lyle needs to submit new, updated building permit applications for the two existing houses being worked on in the Boehm Addition. Lyle has not yet completed these, but will work on completing them in the near future. Fees are not yet determined until more information can be received from Todd on if he will charge more for the process.
Interstate Engineering is looking for board approval on the Boehm Subdivision plans & specs, allowing the project to move forward. Previously, City approval was contingent on Todd’s approval, which has now been supplied. Lyle has not yet been able to obtain bond approval, and will be unable to complete this until bids are completed. Interstate Engineering will be sending plans & specs to contractors tomorrow morning, pending approval tonight, with a rough bid opening being the second week of September. Financing and bond should be completed within the 2 weeks following. Moch motioned to approve the plans & specs as presented, seconded by Jacobson. Role Call vote: Gauslow – yes, Steinolfson – yes, Moch – yes, Jacobson – yes.
Lyle inquired about moving forward with the rezoning of the remaining lots to residential and commercial. The rezoning hearing of both residential and commercial for Boehm, and the commercial for Elser will be held at the September regular Council meeting on September 15.
The meeting minutes of the 7/2/25 City Council meeting were reviewed. Gauslow motioned to approve minutes as presented, seconded by Moch. Carried.
The meeting minutes of the 7/14/25 City Council meeting were reviewed. Jacobson motioned to approve minutes as presented, seconded by Gauslow. Carried.
July financials were presented. Gauslow motioned to approve the financials as presented, seconded by Jacobson. Role Call vote: Gauslow – yes, Steinolfson – yes, Moch – yes, Jacobson – yes
July bills were presented. Gauslow motioned to approve the bills as presented, seconded by Jacobson. Role Call vote: Steinolfson – yes, Moch – yes, Jacobson – yes, Gauslow – yes
Skoog reported that Trackside is complete and the loan is ready for closing. Steinolfson motioned for Skoog to work with Interstate Engineering to implement a 1% admin fee to the trackside project prior to closing, seconded by Gauslow. Role Call vote: Moch – yes, Jacobson – yes, Gauslow – yes, Steinolfson – yes. Discussion was held regarding the lack of gravel on the roads and if more should be placed before closing the project. It was noted by Zach that the city should adopt a city standard when it comes to roads.
Water Loop project is complete, all financing is complete, and all invoices are paid.
Regarding the EPAC project, R&R was out today to finish up the damage on Grant street and should have it completed tomorrow. City is currently waiting for the loan draw request payout before paying all current invoices. Clark also indicated that Krump needs to appoint a special assessment commission for the EPAC project special assessments process, consisting of any 3 city residents appointed by Kyle. Zach provided the council with a sample special assessment policy developed for Horace. He strongly recommends that the city adopts a similar policy. Discussion was held regarding timing on getting the loan closed and special assessments finalized.
SRF financing for Reserve is complete and ready for draw requests. The Bank of North Dakota loan is approved, but closing documents still need to be completed. Kristen with Interstate Engineering will let us know once it’s ready. The preconstruction conference will be held Thursday at 11am. Once documents are signed and the preconference is complete, construction will begin. KPH has indicated that they may ask for a short project extension, based on timing and weather.
Zach discussed the new Flex Funds option for road improvements & sidewalks and provided some basic information. The first step in the process is to submit an application, and the most recent estimate completed by Interstate Engineering would work for this. Zach provided a proposal for Interstate Engineering to assist with the Flex Fund application. Concerns over City debt ceiling were brought forth. Kristen, Kylie, and Deann would have better information on obtaining an updated number and how this number is determined. Zach indicated the deadline for the application is 9/19/25, with award letters being sent our in early 2026, thus this would be a summer 2026 project at the soonest. Further discussion needs to be had regarding exactly what project the council wants so Zach can adjust numbers for compiling and submitting an application. Zach presented the proposed contract for $2,462.50 plus any overages incurred due to reconfiguring of the added parts of the project. Moch motioned to accept this proposal, seconded by Steinolfson. Roll Call vote: Gauslow – yes, Steinolfson – yes, Moch – yes, Jacobson – yes
It was agreed in July that Jeremy Boehm was to submit a new conditional use permit application and a site plan for the building that has already been moved. Although not yet complete, he hopes to complete it this upcoming week.
It was noted that Nathan Berseth received a building permit for 413 Peterson Loop, however, building has been taking place at 416 Peterson Loop instead. Council agreed that a new building permit application needs to be submitted for the new building location, along with all applicable fees.
Email from Sheyenne Septic Service was presented. Due to the lagoon being at max capacity, the council declined the option of having them dump into the lagoon.
Discussion was held regarding the Mund curb stop capping. The council agreed that the resident is responsible for any line modifications from the home to the curb stop. Mund is fully responsible for the bill for the modifications.
Skoog reported that Silverline has a significant past due balance. The JPA will be paying for this.
Commercial vs Residential Water charges discussion was tabled for the next meeting.
Skoog will work with Interstate Engineering on completing the new zoning map.
Mosquito spraying may be able to occur on Wednesday, pending weather. Jacobson motioned to proceed with the spraying, seconded by Moch. Roll Call vote: Gauslow – yes, Steinolfson – yes, Moch – yes, Jacobson – yes
There being no further business, Jacobson made a motion to adjourn, seconded by Moch.  Carried. Adjourned at 9:39 pm.